How Founders Built
Operating Rhythm

The Challenge

Tolvio launched to simplify freight visibility for mid-sized logistics providers. Within weeks, the team had customers, product requests, and an expanding operations backlog. With only eight employees and no rhythm for planning, priorities blurred and decisions piled up.

• No clear link between daily work and company goals
• Constant context-switching between product, sales, and onboarding
• Founders making most operational decisions

The Solution

Using the Strategic Planning playbook, Leo and his co-founder ran a two-day sprint to set Tolvio's first OKRs — one each for customer experience, product reliability, and internal cadence. They used the OKR Implementation Guide to define measurable outcomes instead of broad intentions. Then, they applied the Meeting Cadence framework to bring order: Monday: Weekly sync for goals and blockers, Wednesday: Product deep dive, Friday: Retrospective focused on operational improvements.

Resources Used

Results

• 40% reduction in context-switching
• Product delivery cycles shortened from 10 to 6 days
• Support backlog cleared by 75%

The Challenge

Brickline helps builders bring structure to complex projects. As new customers arrived, the delivery team struggled with ad hoc workflows and shifting priorities, making it difficult to forecast delivery or track performance.

• No shared framework for prioritisation
• Product roadmap disconnected from strategy
• Teams operating from personal task lists rather than aligned goals

The Solution

Marcus began with the Strategic Planning playbook to define Brickline's purpose — to deliver predictability for builders at scale. Using the OKR Implementation Guide, the team set company-level objectives for faster implementation and consistent delivery. The Product Development playbook gave them a repeatable process: discovery, prioritisation, prototype, and review — all tied to measurable OKRs. Weekly check-ins became structured under a new cadence: Short daily syncs by squad, Weekly delivery reviews, Monthly strategy sessions for roadmap alignment.

Resources Used

Results

• 50% faster onboarding for new clients
• Consistent two-week release cycles
• Full visibility across product, ops, and customer success

The Challenge

Fieldwave helps agribusinesses coordinate teams and data across regions. The product gained interest quickly, but growth exposed a problem: teams collected vast amounts of field data but lacked the structure to turn insights into action.

• Inconsistent planning cycles across time zones
• Product decisions driven by customer noise rather than insight
• Meetings without focus or clear next steps

The Solution

Samir used the Strategic Planning playbook to align the team around one measurable outcome per department. The Product Development playbook helped streamline feature delivery, ensuring every release solved a validated problem. Finally, the Meeting Cadence framework gave the company its first rhythm for communication: Monday: Strategy and OKR alignment, Wednesday: Product and data sync, Friday: Field updates with action logs.

Resources Used

Results

• 35% reduction in redundant features
• Faster decisions, with turnaround time down from five days to one
• More consistent communication across time zones